Ufone Organizational Development

Introduction of Organisation PTML is a subsidiary of PTCL (Pakistan Telecom Company Limited), the largest operator in Pakistan. PTML was complete to operate cellular telephony. The confederation commenced its operations, under the brand name of Uf 1 from Islamabad on January 29 2001. Since Etisalat took only over PTCL in 2006,during the category as aconsequence of PTCLs privatization, 26% of its shargons were acquired by Emirates Tele conference pile (Etisalat). Being part ofPTCL, the worry of Ufone has withal been handed overto Etisalat.In September 2006, Ufone selected Huawei to deploy the nationwide GSM meshing at a contract value of above USD550million. Ufone adopted Huaweis new-generation GSM solution, including All-IP core network and BTS, toconstruct a GSM network covering 1,500 cities and towns of Pakistan. Ufone has a subscriber base of 20. 23 million as of September 2010. During2006 Ufone success fully completed the network expansion of Phase 4in existing as nearl y as in new cities and towns which amounted to more than than US Dollar 170 million. As aresult the additionbase of the Company hasincreased from Rs. 0 billion to Rs. 27billion. Ufone adopted the form _or_ system of government of simplified tariffs with nohidden charges, which resulted in positive impacts on total subscriber base, Ufone currently caters for international roaming to more than 195 stomach operators across 119countries and introduced International roaming facility for Prepaid subscribers in Saudi Arabia, United Kingdom, UnitedArab Emirates, Singapore,Portugal and Kuwait with last-place rates, featuring no security deposit and activation charges. GPRS roaming facility is available with more than 75 Live Operators across 59 countries.The Companyhas besidesbeen awarded a new License for providing cellular go in Azad Jammu Kashmir and thenortherly Areas. Organization structure Organizational structure defines how communication channel tasks be formally designed, g rouped and coordinated. Ufone is a modify structured disposal at branch level only overall the whole limitup is cardinalized. The agreemental structure is horizontal or lean. In this way flow of communication becomes genuinely easy and simple. It is split into disparate departments and separately department has a head which take decisions. All departments argon interlinked.The concept of departmentalization is in effect practiced at ufone. All departments contribute to the overall goal of the organization. Ufone has 7 departments. 1. Finance 2. Marketing 3. learning technology department 4. Customer operations department 5. Engineering dept 6. Sales dept 7. Human resource dept. black-tie complex body part or Informal Structure? When a company wants to compete in innovation, it needs to increase flexibility. Flexibility is maximized by aggregating work into larger, holistic pieces that be executed by team ups of nobleer wages, high accomplished workers.Giving the units their own condense strategys and decision-making federal agency to take advantage of local opportunities in regional or specialise product markets worrywise enhances flexibility. Keeping in view of all these factors the structure of Ufone is designed i. e. the overall Structure of the Ufone is Divisional (More flexible and innovative). Mainly Ufone has four regions and within those regions the structure is functional . The decision making authority is centralized at the top but within the regions it is decentralized i. e. egional heads imbibe to inform top management before making any decisions. This is what Ufone looks from the organizational hierarchy point of view. at that place are 7 contrary departments distributively headed by a Project Director. They report directly to the CEO. There are four BU (Business Unit) each Project Director is responsible for these eight divisions. BUs are divided geographically into three divisions * BU marriage (Peshawar to Jehlum , including Islamabad) * BU Central-1 (Gujranwala till Sialkot) * BU Central-2 (Multan till Rahim Yar Khan) * BUM South (Sindh and Balochistan)Nature of Organization Cultural Dimensions Organizational culture refers to a system of overlapd meaning held by members that distinguishes the organization from the some(a) other organization. Ufone is following clan culture which competitors are deficient in that term. Oriented organization looks like a very personal place, employee relations are determine around mentoring and nurturing, workplace looks like an extended form of family, a general encouragement of participation is the expression block of day to day routines of organization, and work is designed around flexibility and self sufficiency.Human development with high trust and openness is the basic agenda of clan oriented organizations. Ufone has hierarchy culture dominance, the only organization having a substantially various cultural orientation, to be singled out, is U-Fon e, which is a public sector organization. People capture their jobs more secure in public sector, moreover the workload and timings of job are much relaxed in the main in public sector organizations. These might be some of the reasons why U-Fone is perceived to be a Clan oriented organization by its employees.The dis simile in the current and preferred culture is usual in individual organizations and industry as well. Clan is the preferred culture by close to of the organizations, spark advance towards an industry preference as well. Ufone culture is very innovative due to a dynamic organization with a powerful culture that allows great deal to make themost of their skills, personality and career in very less time. Ufone empower their employees to compete with others in term of innovation and bringing new ideas. People in ufone utilize their team effort optimally and their marketing strategies are the concrete evidence for that.Communication Communication butt flow steeply o r laterally. The vertical dimensions can be further divided into downward and upward(a) communication. 1. Internal Communication in Ufone Internal Communication of Ufone is accustomed below, Downward and upward communication is called vertical communication within organization Upward communication in Ufone Upward communication is the flow of schooling from subordinates to superiors, or from employees to management. In Ufone communication is an beta source that is considered for success.Upward Communication in Ufone is a mean for mental faculty to * Exchange information to management, Ufone having organic structure employees does not feel hesitation to exchange information. * Offer ideas in which they already have edge like their advertising strategies and package offering are very effective. * crush out enthusiasm as the matter of fact they have been tending(p) empowerment so they come up with interesting ideas. * Achieve job satisfaction that is related with the satisfaction employees achieve from the job. * Provide feedback on the cozy system.Downward Communication Information flowing from the top of the organizational management hierarchy and telling people in the organization what is strategic (mission) and what is valued (policies). Employees working in Ufone are instructed conductly on the most important issues and policies. This has encouraged two way paroles to discuss employees problem and customer relationship issues. Normally Ufone announces important decisions and it falls in this category of communication where employee needs to get all piddle information on what to do in the organization.Upper level management motivates employees and gets feedback and if any policy or issue is not cosmos resolved is discussed to remove. Horizontal/Lateral Communication in Ufone Ufone has constantly been serious for having efficient teams working for divergent objectives like progression and other important issues. Communication among employees at the same level is crucial for the motion of work. Ufone has always encouraged team effort and innovation. Ufone has one more thing to get to its credit is construct good allow by boosting efficiency and improving teamwork. Employees always cooperate and perform well. . External Communication in Ufone Communication with people outside the company is called external communication. Supervisors communicate with sources outside the organization, such as vendors and customers. It leads to better * Sales volume * Public credibility * Operational efficiency * Company profits Ufone believes in Integrated Marketing Communication which is a carefully blended mix of onward motion tools. Ufone employ dissimilar marketing activities and channels to communicate and deliver value to customer. These activities are coordinated to nominate maximum communication output.These communication channels includes-Advertising, gross r even soue progress, public relations, direct marketing personal sellin g. Ufone strategize to carry out promotion in baffle to increase its market share. Strategies Ufone strategize to widen its coverage to all places in Pakistan in order to meet the requirements of its increasing customer base. Now Ufone is heading from cities to remote northern areas in expanding its network and also has developed some sites there. Ufone has intensive promotion in cities, but it is also considering improving its promotion in rural areas as well.Customer Relationship care Ufone decoctes on the 10 commandments rule it has posted on its moorage wall. Ufone believes in SERVICE FIRST rule and trains to its employees (personnel) to follow this rule. It treats its customers as a king because one dissatisfy customer dissatisfies the other customers as well. Ufonepersonnelaretaughttodealwiththecustomerswiththecourteousattitude. Also promotion policies are developed from time to time to retain the customers lost. This is make by giving discounts on calls rates, giving st ep down SMS bundles, free minutes etc. to the customers who dont use their SIMs for 2 to 3 months. Call summation records the calls done by customers to maintain quality assurance. Greeting messages are sent to customers on religious events. Also, natal day messages or cards are sent to the loyal customers. Door step services are provided to the customers. These services give a competitive edge to Ufone. Sales Promotion Ufone strategize to take aid of sales promotion whenever it sees a minor drop in its usage by its customers. They largely go for pull dodge in promotion i. e. hey spend a lot on advertising and consumer promotion to induce last customers to avail their services. Ufone applies sales promotion schemes continually in order to keep its customers loyal and happy. Sales promotions are short term incentives to encourage the purchase or sale of a product or services. Ufone utilizes sales promotion activities to boost its sales. It follows all four ofthe promotion budgetin g methods viz affordable method, percentage of sales method, competitive parity method and objective task method. Ufone uses following sales promotion tools.Contests, Games, Premium tickets and promotional packages. Which type of net Ufone follows? Type of network which Ufone is following is all channel network, where employees coordinate with each other but tranquilize there is central authority and team work is more encouraged. It is rather blend of wheel and all channel network, self managed teams are made and all objectives being performed are checked by central authority. Interpersonal Relationships Individual in Ufone share common goals and objectives. They have more or less kindred interests and think on the same lines.Since they come from the similar background and so they develop good relationship. It has always been better for Ufone. Employees in Ufone respect each other point of view and maintain humble humor throughout. There is most important factor associated with interpersonal relationship is having transparency which plays a vital portion and since all relation must not be biased and so they also focus on honest relationship. Since they have teams that perform most of the time on different issues and they do not thwart in criticism, backbiting and do not interfere each other. This creates a pleasant environment.Baseless rumors are always demoralized and since they have been motivated all the time from upper management and their productivity increases and they try to perform even better and come up with some innovative ideas and they are also satisfied employees. According to a survey conducted, most of the employees do not want to leave this organization for the only reason that they have become satisfied and all the policies and procedures are quite good and criticism has been very low. The reason being the Ufone success could also be the interpersonal relationship which encourages efficiency.Ethics The word ethics is often in the giv e-and-take these days. Ethics is a philosophical term derived from the Greek word ethos meaning character or custom. This description is germane to effective leadership in organizations in that it connotes an organization code conveying moral single and consistent values in service to the public. Ufone always consider ethics while making their policies and enlisting policies. Even marketing strategies are made in the way that shows ethical behavior as compared to competitors so they are strictly following it.Customer relationship management is another important thing which should be taken seriously for ethics. Your customer is your only way for making your organization survives in the market. So ethics are important for Ufone to maintain good relationship with customers and in this regard customer service has been given clear instruction on how to deal customers and they have even promoted ten codes for customers in different franchise of Ufone and also customer complaint cell ha s been formed if someone behaves wrong then it should be taken in to consideration. How Ufone encourages ethical behavior?Also quality service department checks the ongoing calls of customer support and also feedback is checked so these are all the policies in regard for customer relationship and to maintain ethics so customer should feel respected. Recruitment policy of is designed in way that makes sure that bothone should accept for different position in organization and no gender discrimination is made. Even training is given to new employees rather leaving them alone in initial stages. They even hire diverse people and they think it is for the beaver interest of the company to follow such steps.Ufone also holds different issues for showing their delight in for Pakistan. The events like cultural diversity and workshops are good steps taken by Ufone. Employees are given motivation good extrinsic and intrinsic rewards to make them efficient. act Appraisal Objective of the Pe rformance Management The basic objective for instruction execution UFONE employees circles around the following * To look at Performance system as a promoter to an end * Setting an individuals goal * Aligning goals across the company * Ensuring employees get coaching from managers Determining merit pay * Identifying training and development needs * Providing data for promotion decision * Input from multiple source on worker motion The performance appraisal offshoot The Performance appraisal system used by UFONE for reviewing the performance status of its employee starts with identifying specific appraisal goals set by each Group for each cadre. After this a detail job analysis is done with looking in account the job expectation and then matching the actual performance with the desired performance.Afterward the performance is appraised according to the set standards and this appraisal is not done by the supervisor alone, their major focus is on taking into the account the employ ees perspective as well. Therefore whenever the appraisal is done employee is fully participative in the process. Performance Appraisal Method Use by UFONE UFONE is using 180-Degree Performance Appraisal Method. inwardly this method, managers, peers, customers or colleagues are asked to complete questionnaire on the employee being assessed. In UFONE, performance of an employee is appraises twice a year. formerly in June while other in December.In the questionnaire there are five slits and in each section there are five questions related to the performance of employee. There are total 100 points from which an employee gets. Performance appraisal 360 Behavior 20% Results 80% Total 100% Total 500 Marks shell 400 Good 300 Average 250 Compensation Responsibilities of Ufone HR Department Compensation Administration (designing and installing job evaluation program, pay structure, analyzing jobs and their dollar-worth, maintaining suitable records, wage and salary surveys of the labor m arket). * Health and Safety (health programs, sentry duty programs, aesculapian facility). Employee relations (wages, rates of pay, hours of work, conditions of employment, negotiation, contract interpretation and administration, grievance handling, allocation of overtime). * Benefits and Services (insurance programs, Transportation facility, spew out leave pay plans, loan funds, LFA salary, Yearly bonus programs along with special bonuses for achieving high targets). Employees Reaction to the system As mentioned above that Ufone follow the job based and competitive structure, so this thing is in the temper of human that to react against any system because by implementing structure eitherbody in the organization thinks that e or she is doing much and organization is not treating them well with the comparison of others. But at Ufone as we observed mostly of the permanent employees are quite satisfied with this system as compared to the contractual employees. Their reaction towar ds the system is conjunctive because of their appraisal system the Ufone performance appraisal system is very effective after every sextette months everybody knows that what their score is.Ufone is a performance oriented organization so they compensate their employees on the basis of their performance so everybody know that if they show the results then the organization will compensate them good if not then they will never expect, This is a good approach for performance oriented organizations to implement the system like this because of this system everybody interests involves in it. And the Ufone also adopted the Competitive approach for compensation, because of this system every employee know what the other organizations are paying for the same job and what they are getting is fair or not.Some are not satisfied because they think that we are very senior and the organization should have to compensate us for our longevity not for our work done, (Loyalty factor involves). Satisfac tion Reward System at Telecom Sector There is a department which looks after the motivational factors of the employees. Rewards are performance based. But incentives are something related to job tenure and attached to every job title accordingly. They offer both type of rewards 1. Extrinsic 2. indispensable Intrinsic rewards are motivation, making them feel good and giving them empowerment and extrinsic rewards are salary, and different pay plans.Salary at telecom sector According to the field of experience and job description every employee is compensated. Salaries are reviewed every year in January. Beside these fixed salaries there are various ways of honor one 1. If the employers complete their tasks within time and with quality they are recognized at the end of the year and they get bonuses accordingly, 2. If they show excellent performance in their departments, they can be promoted before seniors, 3. There are some commissions given to their employees on the basis of revenue they generate or the customers they make, they get more money. . Medical care,( the employees get medical for their husband/wife/children and parents) 5. Life insurance, 6. Vacations, 7. Relocation, 8. Credit advance policy provident policy/ advance against provident fund and occupying of gratuity, 9. Recreation, 10. Club policy travel, 11. Education assistance policy, 12. Mobile phone, 13. Business peregrine phone policy, 14. Official blackberry policy, Supervisory Support At Telecom Sector Supervisory support is excellent in these companies. They guide their employees about their customers, about the company, about their rights and help them in every manner.Even if the performance of employees is not satisfactory, their supervisors ask them to look for the department of their choice. In the call centers of these companies the agents are constantly monitored by their supervisors, in case agents get stuck with a caller question then the supervisor come to them and help them with th e solving because supervisors are senior persons, the supervisors appreciate their agents before the whole team if an agent takes more calls in their group. dominance Empowerment is the transfer of authorities from a senior to a junior or we can rate delegating powers to another person is empowerment.Ufone is a very friendly employer and lets every personnel work efficiently. It lets every individual have the authority of taking decisions and performing tasks at his own level in the best possible way. This freedom creates a sense ofownership in each employee and he becomes more touch about his job. When the freedom level is created, employees feel happy to work with the organization and hence interact in a friendly way with the customers, thus enhancing the organizations goodwill. Teams Work TeamsRather than having people front committee meetings where very little gets done, or relegate people to their workspace where work whitethorn or may not get done, Ufone assign people to work teams. People can share the workload with each other and competition between work teams will help to encourage productivity. This will allow you to share some of your resources rather than buy one for every desk (like a stapler, for example. Sure, its a small expense but it adds up quickly). Because responsibility is spread among team members, work wont get missed because someone goes away on holidays.Work teams should be semi-permanent arrangements between people. Self managed team The phrase self-directed work team or self-managedteam doesnt mean that the team doesnt need a leader or manager. It just means that the team is responsible andaccountablefor its decisions, as opposed to proposing action that will be approved or denied by someone outside the team. So Ufone always go for self managed team to resolve different issues and if some package plan has to be introduced in case competitor has introduced some cheap package.virtual(prenominal) Teams Ufone often go for Virtual teams that help to reduce expenses and increase productivity. While meetings are essential, its not always necessary for one person to fly to another city or drive to another office to attend the meeting. Virtual teams take care of that by using technology (like Webex or GoToMeeting) to connect teams. The first 3 types of teams are specific groups of people who get together to do the work theyve been mandated to do. The 4th team is simply a mindset to improve productivity while reducing travel expenditures.So lot of team member without travel to other city gets their work done in no time. Leadership Leadership style What makes a good leader or manager? For many it is someone who can inspire and get the most from their staff. There are many qualities that are needed to be a good leader or manager. Ufone upper level management has certain qualities to deal with employees. * Be able to think creatively to provide a vision for the company and solve problems * Be calm under pressure an d make clear decisions * Possess excellent two-way communication skills Have the desire to achieve great things * Be well informed and knowledgeable about matters relating to the business * Possess an air of authority Managers deal with their employees in different ways. Some are strict with their staff and like to be in complete control, whilst others are more relaxed and allow workers the freedom to run their own working lives (just like the different approaches you may see in teachers ). Whatever approach is predominately used it will be vital to the success of the business. An organization is only as good as the person running it. There are three main categories of leadership stylesautocratic, paternal and democratic. Ufone follows democraticstyle of management that will put trust in employees and encourage them to make decisions. They will delegate to them the authority to do this (empowerment) and listen to their advice. This requires good two-way communication and often invo lves democratic discussion groups, which can offer useful suggestions and ideas. Managers must be willing to encourage leadership skills in subordinates.